Venue Hire
YWCA Lismore

Please note

This is not a serviced venue hire, and as the event organiser, there are additional responsibilities, including catering and refreshments, attendee safety and comfort, cleaning, setting up and packing up of facilities.

Please see our map to better understand our location, parking and drop off arrangements.

Terms and Conditions

1. General and normal cleaning is included in the hire cost, but additional charges may be payable if your event has created cleaning needs above and beyond normal cleaning.
2. Rearrange the furniture to suit your event but please return it to the original arrangement afterwards. Ensure nothing is blocking or obscuring emergency exits or signs.
3. Nothing should be nailed, screwed or stapled to the walls, doors or other surfaces. Please no blue tack on the mud brick walls as it removes the render.
4. Report any damages or cleaning issues so that we can rectify these.
5. Use bins provided for landfill, recycling and organic waste and remove excess rubbish.
6. Turn off heating / air-conditioning and lights after use.
7. Parking is limited and needs to be shared with YWCA staff and other venue users. There is additional on-street parking but this requires a walk up and down a steep driveway. It is the event organiser’s responsibility to communicate this to guests and to implement plans (shared car rides) to minimise vehicles.
8. YWCA has a non-smoking policy; smokers may smoke outside the building in our designated smoking area in the north-east corner of the car park. Use the bin provided for rubbish. It is the responsibility of the function organiser to ensure all guests attending their event abide by this.
9. Event organisers are responsible for completing their own risk assessment for the event. This is a shared space for both YWCA staff and other venue users; please consider child protection as part of your risk assessment if children are attending.
10. All user groups or hirers must hold a current Public Liability Insurance policy which indemnifies YWCA Australia from or against all claims arising from the user group or hirer’s legal liability as a result of its occupation. A copy of a current Public Liability Insurance Certificate of Currency must be provided to YWCA at the time of the booking application and must cover the event period.
11. Conduct your event in a safe and orderly manner with consideration for other users of our space. We reserve the right to intervene if a function’s activities are considered illegal, noisy or offensive.
12. The event organiser must appoint someone to keep a list of everyone who attends the event and to use this list to check that all visitors have left the premises at the end of the event.
    In order to comply with YWCA Fire Safety and Evacuation policy, if there are no YWCA staff present during the venue hire, it is the event organiser’s responsibility to manage an emergency evacuation to ensure all participants have exited the building. In addition, the event organiser is responsible for contacting emergency services to report the situation, and when safe to do so, informing YWCA staff (see front door) about the situation.
13. YWCA staff will take all necessary care but accept no responsibility for injury to guests and/or loss of personal items left on the premises prior to, during or following your function. Any damage to YWCA property, fittings or equipment by a participant, guest or outside contractor while setting up, during or following the function is the financial responsibility of the room hirer.
14. Upon arrival, venue users must:
    • familiarise themselves with the Fire Equipment and First Aid Kit locations
    • familiarise themselves with the Emergency Evacuation Plan
    • appoint a person responsible for leading the evacuation if needed
    • inform their attendees of all emergency exits
15. Payment – we request payment within 14 days of being invoiced.
16. Cancellation – we appreciate your assistance in letting us know as soon as possible if you do not need the venue. We offer 100% refund if cancelled more than 14 days before the booking, 50% refund if less than 2 weeks and no refund if less than 48 hours.